SEPTEMBER 2023 MEETING MINUTES

In Attendance

Tonight we had 24 members, 4 visitors, and one new member, Kathleen Rodgers.

President's Report

Amy displayed upcoming events for the remainder of 2023 and into 2024.  Amy announced that the Board has created a new Committee, Quilt Camp, and thanked Kim for her many years of doing this solely on her own. The new committee, consisting of Amy, Phoebe, and Susan and will work closely with the Finance committee. 2023 Quilt Camp is booked for Sept. 5-9 at St. Christopher’s; more to come.

In addition to the By-Law for Committees being amended, other changes are to the Elections, which will now take place in November rather than January, solicit new officers in September and nominations due in October.   Other By laws added:  President does not pay dues.  

She announced that most of the Board Officers will continue another year, and that Jean is Pres. Elect (for 2024.)

Committee Reports

Swaps/Challenges – 18 Barn Quilts were displayed tonight. Good job, everyone!   The Scissors Case swap is due in November and the Red & White Unleashed challenge is due in March.  The Series challenge is due in Feb.  Sign-up sheets were distributed for those interested in submitting their Barn Quilt or Series in the Cobblestone Show.

 

Programs – Trash to Treasures exchange raised $260 and will become an annual event. November is Strip Poker, and October is Jennifer McClanahan with a trunk show.

 

Sew Day in October will be at Fashion Fabrics – NOTE change of location.

 

Charity – Amy talked about a very generous donation of minky fabric for foster children’s quilt backs and a Thank You card was distributed for everyone to sign. Anyone wanting to sew a charity quilt for foster children should contact Kate, who has assembled kits, complete with batting and backing.   Susy distributed a sign-up sheet and the pattern for Christmas Stockings for Miss Kramer’s kindergarten class, due NLT Dec. 3. Eighteen stockings are needed. 

 

2024 Board Officer & Committee Chair Nominations – Please consider nominations for Vice President.  Also, all members should start deciding which committee they will serve on in 2024: Programs, Outreach, Challenge/Swaps, Special Events, Hospitality, & Social Media.

Quilt Show 

Linda reminded us about the upcoming Coastal Carolina Fair, Cobblestone Quilt Show, and Quilters of South Carolina and participation in any or all of these. Please see August’s minutes for details, or contact Linda Ambrose.   

Show & Tell

SEPTEMBER 2023 EXECUTIVE BOARD MEETING MINUTES

Amy opened the meeting with the following agenda items: By Law changes, 2024 Board and Committee Chairs, and Cobblestone Quilt Show Support.

2024 Board and Committee Chairs:

·       Jean Craig has agreed to CMQG President-Elect for 2024. Phoebe, Elaine, Lex and Corinne agreed to second terms as Treasurer, Outreach, Social Media and Secretary, respectively. Kerry Bevers is okay with Programs but needs assistance.  

·       Chairs are needed for Special Events and Swap/Challenges.  

·       It was proposed to amend the Membership Form with Committees that members can check off to join.

·       Discussion about Programs fees charged by speakers and what amount of the budget is available.  Move fund from Events to Programs is a possible solution. 

 

Changes to By-Laws:

·       Move Board Elections to November, solicit in September and Nominate in October.

·       President doesn’t pay dues.

·       Add Quilt Camp to Committees as new committee.  Quilt Camp is open to non-members on an invitation-only basis.  Non-members registration fee may have non-member fee added.

 

Cobblestone Quilt Show Support

·       The suggested amount of $2000 is not supportable per Guild’s annual operating budget, but a lesser amount may be considered.  Discussion included that CMQG is entering Barn Quilts and Series quilts and therefore individual members will be submitting registration fees for all of those, registration fees amount has not yet been announced.  More information is needed to make a final decision on CMQG financial support for the Show.

August 2023 meeting minutes

Business:        Amy opened the meeting with a review of Quilt Camp, which was held this past weekend. Congratulations and appreciation to Kim McPeake for organizing each year! Send your camp pictures to Amy to post on the blog.  Amy prepared a calendar for events up to EOM December and distributed them.  (see below for dates and events summary). 

Nominations for Guild President are needed for 2024 by October meeting. Voting will be at the November meeting.  

Please consider supporting your guild.  Linda gave a presentation about participation in the Coastal Carolina Fair and the Cobblestone Quilt Show (details attached). 

There are still openings for the weekend retreat with the Quilters of S.C. www.quiltersofsc.org October 19-22 in Myrtle Beach. The annual Spring meeting with classes and luncheon will be March 8-10 in Camden, SC. Membership is $20/year and required for participation. 

Challenges:    The Barn Quilt challenge is due next meeting, September 26. Should be approximately 36”x36”.  May be entered and displayed at the Fair and/or Quilt show. The Red and White Challenge is due @ the March 26 meeting.

Swap: Scissors Case swap due Nov. 28 meeting. No specific design or size.

Program:         Hexagons! Angie talked about various ways to sew and add hexagons to projects. We watched a brief YouTube video, “Making Hexies” from Simple Stitches Fabric Shop. Recommend purchasing papers with holes punched in the center for easy removal on Etsy. Programs is interested in your ideas! Please see Angie for program ideas. 

Outreach:        Discussed having a CMQG booth at the Fair with demonstrations. Phoebe will get cards printed up for distribution at events and local quilt shops. Other outreach includes West Ashley Farmer’s Market table and quilt display. 

Charity:          Several more quilts were turned in for the Children’s charity. Keep making and bringing in. 40x60 size is preferred. Also pillowcases and tote bags. See Kate Weston for details.

Membership: Welcome to our 2 visitors and new members!  If you are a new member and haven’t received yours, please see Jean for your CMQG patch and Kim for a picture for our membership directory.

Show & Tell: 9 members showed quilts. Connie showed the finished Quilt Bee quilt that several members participated in and was assembled at Quilt Camp. If you’re interested in coordinating a future Quilt Bee, see Connie for tips.

Coastal Carolina Fair and Cobblestone Quilt Show Details:  POC is Linda Ambrose

Coastal Carolina Fair: Thurs., Oct. 26- Sunday,Nov. 5.  Times weekdays, 3-10; weekends 10-10. 

Need quilts submitted to display and volunteers to work 3-hour shifts at booth. 3-6 weekdays and weekend shifts are 10-1, 1-4, 4-7. 

Cobblestone Quilt Show: March 15 & 16, 2024 at the North Charleston Athletic Center. Volunteers are needed for setup on March 14, take down on March 16. Also Hostess volunteers needed on 15 & 16.  If you are interested in displaying a quilt at the show, registrations for submissions are due no later than 13 January.

Events & Dates to remember:

2023 September – sew day 9/16; meeting 9/26. Barn Quilt challenge due.

October – sew day 10/21; meeting 10/24. Coastal Carolina Fair Oct 26 – Nov. 5; Quilters of SC Retreat in MB 10/19-22.

November- sew day 11/18; meeting 11/28. Scissors case swap due 11/28 meeting. Christmas stockings due(?)

December – Holiday party 12/3. No sew day or meeting.

2024 January- Registration for Cobblestone Quilt Show 1/15. Sew day 1/20; Charity quilts & Series Challenge due at 1/23 meeting.

February- sew day 2/17; meeting 2/27. Leap Day 2/29.

March – sew day 3/16; Red & White quilt challenge due at 3/26 meeting.  Quilters of SC annual meeting 3/8-10. Cobblestone Quilt Show and setup/takedown 3/14-16.